Joint procurement project delivers best value for money to local schools
The London Borough of Merton procures cleaning services for 30 school buildings
in the region. Getting the right provider is not only critical to its performance, but
essential to protect the health and well-being of staff, pupils and other building
"To ensure the best quality for our schools we review our contracts every three
years. But this year staff resource issues risked us not meeting the deadline. After
a review of competitors, we engaged i-Clean to support our process."
Murray Davies, Contracts & Procurement Manager Children, Schools & Families,
London Borough of Merton.
Initially, i-Clean consultants undertook site visits to local schools to evaluate the
In partnership, i-Clean worked with the London Borough of Merton's procurement
team to develop a new OJEU compliant specification, which was rolled-out as a
blueprint for all schools. i-Clean subsequently supported the development
of detail within the ITT to include a revised pricing schedule and enhanced
methodology criteria for assessing and qualifying bids for tender.
Both teams worked in close conjunction to tight pre-set timeframes and within
Council procedures and systems through to tender appointment.
"The project was completed successfully and delivered on time, which is always a
challenge when working with a Council as there are often tight timescales due to
competing pressures and deadlines.
One of the largest areas of support was with the pre-qualification, shortlisting,
sending and chasing references and the final analysis, which are very time
consuming but critical tasks.
We have a revised specification for our schools and a more detailed methodology
criteria for future tenders. Ultimately, we were able to select the best quality
provider for our schools and made a modest but pleasing saving in the process too."
ABOUT THE LONDON BOROUGH MERTON
Formed in 1965, the London
Borough of Merton is an outer
London borough to the south-west
of the capital. It has a population of
200,000 residents living in 80,000
households, served by 7,500
businesses, and an area of
approximately 14.7 square miles.
Merton is also home to the world famous
All England Lawn Tennis
Club, where the Wimbledon
Championships take place every
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